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How to Create the Best Wedding Invitation: Top Tips

BY Julia Lexx | 29.08.2018

Do you want to make your wedding invitations perfect? When looking for helpful guidelines or interesting ideas, visit julialexx.com and find out everything you need for their successful order, delivery, and design.

Purpose of Wedding Invitations

A wedding invitation is the first peek of your guests into this important day, and you definitely want to make it stand out. If you don’t know how to get started, julialexx.com offers expert advice on this significant piece of stationery below. What are the basic steps to take?

  • Choose a specific wedding style;
  • Think about wedding colors;
  • Pick the best size and shape;
  • Ensure that they are legible;
  • Select words cleverly;
  • Avoid crowding the card;
  • Start early;
  • Get dates straight;
  • Consider the costs involved;
  • Print the return address on envelopes;
  • Double-check everything;
  • Order extra;
  • Count your guests;
  • Don’t forget thank-you notes;
  • Think about the rest of your suite;
  • Put a stamp;
  • Do a weigh-in.

Choose the Best Wedding Style

Your invitation and its style should not only list the time and venue of your wedding but also hint its formality. Make sure that you understand the type of the event you want to throw (casual, elegant, classic, relaxed, modern, or glamorous) before you get any stationery. This simple tip will help you choose the best invitation style. Browse the Internet for helpful examples to be inspired and get a better understanding of what you prefer.

Think about Your Wedding Colors

You can use a motif or colors in your wedding invitations and incorporate them into your menus, escort cards, and ceremony programs too. For more formal wedding invitations, choose cream, ivory and white cardstock with a gold or black font. Brighten them with metallic or colorful fonts, liners, and envelopes. However, take readability into account when making this important choice.

Pick a Good Size and Shape

A rectangular card is a standard shape for wedding invitations, but you can choose square, scalloped, or circular options to add more modern and playful vibes. Keep in mind that extra-large and bulky invitations are likely to be more expensive to send because they differ from a standard envelope size.

Ensure that They’re Legible

When choosing patterns and colors, think about the text, which is any information you put on your wedding invitations because it’s the main point of sending them to guests. Stationers can be helpful, but the main rule is to avoid dark words on dark backgrounds or light words on light backgrounds. Besides, pastel and yellow colors are quite difficult to read. If you still want to choose them, invitation backgrounds should be contrasting enough for words to be clearly visible. Avoid using any hard-to-read fonts because you’ll only compromise readability.

Select Words Cleverly

Follow a few basic rules when wording wedding invitations. Hosts should be listed first. You also need to spell everything out, including the date and time of your wedding ceremony. Classic invitations contain a special request line after the names of hosts. Double-check everything you write to include the necessary information.

Avoid Crowding the Card

Your wedding invitations should contain only the most important points, such as location, ceremony time, hosts, your names, dress code, etc. If you try to squeeze too many details into the card, you will only make it hard to read, and it won’t be stylish. When it comes to information about post-wedding activities or directions to a venue, leave it to a wedding site or print them out on special cards. Furthermore, only your wedding site can contain information about where you’re registered.

Start Early

It’s advisable to start as early as you can. For example, most couples start 6-8 months before their wedding dates. Remember that it takes up to several weeks or even longer to print out your wedding invitations. Everything depends on how fancy their design is. To make the entire invitation process easy and end up with savings, try to order everything from the same stationer.

The rule of thumb is to start researching available stationers at least 10 months before your future wedding. Make sure you order wedding invitations 4-5 months before the ceremony so they’ll be ready for mailing 6-8 weeks before it. However, if you decide to marry on holidays or choose a destination wedding, send out your invitations 10-12 weeks in advance.

Get Dates Straight

What about your RSVP details? You have two options: either include them on a separate enclosure or put them in the bottom right corner of wedding invitations. Your deadlines should be no longer than 3-4 weeks after guests receive them. Talk to your chosen caterers to find out when a final head count is needed. In most cases, the more time guests have to reply, the more likely they are to forget to do that.

Don’t forget that it takes some time to put your seating chart together, and a final count can affect the number of different decoration elements because vendors need to finalize this information at least several weeks before your wedding.

Think about Costs Involved

The final price per one wedding invitation can vary considerably: from $1 to $100, or even higher. Everything depends on a variety of factors, such as typefaces, ink, designs, quantity, paper, the printing process, etc. For example, color inks, top-quality papers, custom designs, and formal printing options, including engraving or letterpress, are more expensive. Such decorative extras as multiple enclosures and envelope liners will add to your costs, too. That’s why you should research available options and make a final choice in advance.

Think about your priorities, like multiple enclosures, custom designs, or sophisticated printing. Furthermore, if you want to hire calligraphers, consider the costs involved (from $2 to $9 per one envelope) to count relevant expenses in your stationery budget.

Your Envelopes Should Have a Pro Address

When ordering wedding invitations, find out whether you can take envelopes with you. This way, if you have other specialists in mind, like calligraphers, print return addresses on all the envelopes. The good news is that most stationers can do that for free or for a small fee. Sometimes, this service is even included in the price of the suite.

Although it’s not necessary to hire calligraphers to address envelopes; this solution is highly recommended because it looks great and will leave an elegant first impression on the recipients. Addresses should be handwritten so that it’s better to leave this task to a pro unless your handwriting is impeccable. If you want to do that yourself, complete this process in a few steps to avoid possible mistakes and sloppiness.

Although using printed labels is an affordable and simple solution, handwriting all addresses is more formal and personal. It shows all of your quests that you really appreciate them at your future wedding, and that’s why you take time to handwrite their addresses and names on envelopes. However, if your handwriting is terrible and you don’t want to pay extra money to a calligrapher, print addresses from a computer and use a special digital calligraphy program.

Double-Check Everything

Before printing your invitation order, stationers usually send a proof as an email attachment or a hard copy. Asking your parents or fiancé to read it over isn’t enough. Ask your grammar-savvy friends to double-check everything before confirming a proof. You’ll be surprised at the points that you may miss, so pay close attention to such details as spelling, time, and date. Use the tips given by copy editors and read everything many times not to miss out any mistakes.

Count All Guests

It’s not necessary to prepare a wedding invitation for each guest. Look at your guest list to determine the number of households that require invitations. This simple tip will enable you to cut your order. For example, all cohabiting couples need only one invitation, because you can include all the names (or send separate wedding invitations). All families should also get one invitation. The only exceptions are kids who don’t live at home, including college students. All guests over 18 living at home need to get their wedding invitations.

Ordering Extra

Going back to print extra invitations afterwards is an expensive option. Make sure you order enough wedding invitations for your list of guests by adding 25 extras. They’ll be helpful if you need to resend them or if you want to put them aside as keepsakes. You can also use them to send invites to your B-list of guests. In this case, think about ordering a second set of your wedding invitations at a later date. It’s useful to ask for extra envelopes even if you hire calligraphers to write down all addresses. You will need them in case of addressing errors or returned invites. Keep in mind that most calligraphers will ask for extra 15-20%.

Think about the Rest of Your Suite

It’s advisable to order all programs, menus, and thank-you notes with wedding invitations. This is how you allow your stationer to include everything in a single order, and it will help you save both time and money. Besides, you’ll ensure that the entire stationery has a stylish and cohesive look, even if you choose to vary the design of each element a bit. Some couples alter between two patterns, while others may switch a dominant color. Take into account such small things as welcome notes and favor tags.

Take Care of Thank-You Notes

Use a special quest list manager program or spreadsheet to track all RSVPs while they’re coming in. When designing your wedding invitations, include a separate column where you can note what all guests present you. When wedding gifts roll in, start writing thank-you notes not to fall behind. If you receive any gifts before your wedding, send these notes within 2 weeks. If you receive them after a celebration, you have one month to reply.

Put a Stamp

This step seems obvious, but many couples simply forget about it. If you want all the guests to mail back reply cards, it’s necessary to include stamped envelopes with your address not to force them to pay for the postage. The main rule is to address return envelopes to hosts. However, if your parents host the wedding, and you keep a track of your guest list, feel free to use your address. The good news is that you can easily find a range of customizable stamps that match your invitation design. Keep in mind that rates make change occasionally, so check them before adding stamps to ensure that your postage is adequate.

Do a Weigh-In

Although you can’t wait to send all the wedding invitations and take care of other important preparations, weigh a sample at the post office because this simple step can save a lot. For instance, your invitations won’t be returned and you won’t have to manage the hassle again only because of insufficient postage.

In your local post office, find out more about the hand-canceling of your invites, which is all about the stamps saying that your mail is processed. It means that your invites won’t run through a processing machine similar to regular mail, as it may ruin or bend them. Hand-canceling is a free service, but you still need to check the post office to ensure that they have it.

While many post offices usually keep hand-canceled mail and regular mail separately, they can’t guarantee that your wedding invitations won’t run through processing machines. To get the peace of mind, pay a special fee to ensure that they’ll be hand-processed.


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